What is University or Internal Data?
There are certain data elements that are freely available within the university but are not available to the general public. Proper access controls (in other words, permissions) must be set to prevent inappropriate access to this type of information.
University-internal information elements may need to be accompanied by an individual’s name in order to result in harm due to inappropriate handling, but not always.
Internal Data Elements
- University identification (UID) numbers or Banner IDs
- Student home addresses and phone numbers
- Employee offer letters and faculty tenure recommendations
- Basic floor plans showing egress routes and shelter areas
Guidance for individual data elements that must be treated as Confidential or Sensitive.
Storage & File Exchange
Secure
Approved Storage
In general, App State internal data should only be stored and shared via University-owned, maintained or purchased devices, solutions and services.
Unsecure Methods
In general, internal data should not be stored or shared via any personal computer devices (including smartphones).
Questions
If you are unsure whether you need to apply special care and handling to the information elements and assets you use, contact security@appstate.edu