Guidance on Data Storage and Sharing
Institutional data must be stored and shared using approved platforms based on its classification level. To ensure proper handling and security, data storage tools are designated for specific types of information, including Confidential, Sensitive, Internal, and Public data. Below, you’ll find guidance on where to securely store and share different classifications of data in accordance with university policies.
- Banner
- DocuWare
- uStor
- University-Managed Devices
- App State Google Drives
- Secure File Exchange (File Share)
- Public Data Storage
Banner
Approved for storage of:
Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
Sensitive Data (e.g., personally identifiable information, Personal Data)
Not Suitable for
Internal or Public Data
DocuWare
Approved for storage of:
Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
Sensitive Data (e.g., personally identifiable information, personnel data)
Not Suitable for
Internal or Public Data
uStor
Approved for storage of:
Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
Sensitive Data (e.g., personally identifiable information, personnel data)
Not Suitable for
Internal or Public Data
University-Managed Devices
Approved for storage of:
Sensitive Data (e.g., personally identifiable information, personnel data)
Internal Data (e.g., internal documents, policies, budget information)
Not Suitable for
Confidential Data
Public Data
App State Google Drives
Approved for storage of:
Sensitive Data (e.g., personally identifiable information, personnel data)
Internal Data (e.g., internal documents, policies, budget information)
Not Suitable for
Internal or Public Data
Secure File Exchange (File Share)
Approved for storage of:
Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
Sensitive Data (e.g., personally identifiable information, personnel data)
Internal Data (e.g., internal documents, policies, budget information)
Usage:
Must be used for secure exchange of Confidential and Sensitive data
Not Suitable for
Internal or Public Data
Public Data Storage
Approved for Storage of:
Public Records, Directories, Press Releases, Public Presentations
Guidelines:
No security restrictions or special handling requirements
Need Help?
Contact the Office of Information Security at security@appstate.edu or visit App State Security Policies for more details.