Data Governance Roles
The university Data Governance Policy and Data Management Standard describes four primary roles.
Caption: App State Data Governance Structure starts with the Data Trustees Council. The Data Stewards Council follows and then lastly the Domain Groups which include 16 Data Domain groups divided into five areas Student, Academic, Risk & Compliance Core Identity and Campus Operations. The 16 data groups include: Student, Athletics, Pre-Student Programs, Alumni & Advancement, Faculty, Research, Institutional Research & Academic Admin, Institutional Integrity, Public Safety, Audit, Core Identity, Human Resources and Employee, Facilities & Operations, Finance , IT data and University Communication & Engagement.
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Data Trustees
Data Trustees are responsible for:
- Providing oversight of compliance with IT standards for data management in their organizational units.
- Promoting appropriate data use, data quality and management procedures to advance the university’s mission.
- Assigning one or more Data Stewards within a Data Trustees organizational unit.
Data Stewards
Data Stewards are responsible for the confidentiality, integrity and availability of institutional data assigned to them by their Data Trustee.
Responsibilities include:
- Ensuring security and protection measures are implemented in accordance with relevant IT Standards.
- Designating the system of record and data definitions for critical Data Elements.
- Designating Data Security Officers, as applicable.
- Reviewing and approving access requests and access levels in accordance with IT standards or delegating approval to the designated Data Security Officer.
Visit our Knowledge Base for more information on subdomains and their associated Data Stewards.
Data Security Officers
Data Security Officers are designated by a Data Steward with operational responsibilities for maintaining technical solutions and enforcing access procedures and IT standards related to institutional data.
Responsibilities include:
- Maintaining technical solutions and executing procedures in compliance with relevant university policies, standards and Data Steward requirements.
- Managing data user access and modification requests as authorized by the appropriate Data Steward.
- Providing and updating procedures in conjunction with Data Stewards.
Data Users
Data Users are university units or individual university members who have been granted access to institutional data in order to perform assigned duties or in fulfillment of assigned roles or functions for the conduct of university business.
Responsibilities include:
- Using institutional data only as required for the conduct of university business within the scope of employment, affiliation with the university or enrollment as a student.
- Following the policies and procedures established to store data under secure conditions.
- Complying with federal and state laws and regulations as well as university policies, procedures and standards associated with data privacy.
- Implementing safeguards prescribed for confidential, sensitive and internal data.
- Ensuring the appropriateness, accuracy and timeliness of institutional data used for the conduct of university business.
- Reporting any unauthorized access, data misuse or data quality issues to the appropriate data steward for remediation.
- Accepting and completing the university confidentiality statement if work duties require access to confidential data.
- Completing any training required for access to a specific data set, such as FERPA or HIPAA training.